BRIT Awards Approvals Management

Introduction

The BRIT Awards Approval Management app has been developed to streamline and add visibility to the workflow supporting artist approval of performance video. An overview of that workflow is shown below.

documentation-britawards-approvals-workflow.png

Accessing the app

 

 

You will receive an invitation email with a link to a page similar to the one on the right, prompting you to create an AirTable account that will allow you to access the app.

Please ensure that the email address you enter is the same as the email address to which the invitation was sent. If you would prefer to log on with a different email address, do not complete the invitation form. Instead, email the person who invited you, and they will send a new invitation to your preferred address.

Please do not use Google or Single Sign On, as these are not currently supported in the app.

If you already have an AirTable account set up with the same email address as the invitation was sent to, you can use the Sign In link at the bottom of the page.

You may wish to untick the marketing and sales permission checkbox.

​Once signed in you will be taken to the app's main menu.

 documentation-britawards-approvals-invitation.png

Performance Status page

To access the app, you will log onto Airtable at the link you were sent when you were invited to use the app. Once logged on, you will see the performance status page, as shown below. Clicking on the > icon to the left of an artist's name will show you the files that have been uploaded for approval for that artist. Clicking on a ▶️ icon in the 'Performance File' column will play that file.

documentation-britawards-approvals-performancestatus.png

Uploading a video file

documentation-britawards-approvals-uploadvideobutton.png

 

 

Uploading a video is simply a matter of clicking the 'Upload video' button and competing the form that pops up. Click the '+ Add record' button to select the artist, and drop the file to be uploaded onto the labelled box (or browse and select the file, if you prefer).


Tick the 'Rehearsal' box if appropriate and click the 'Create' button to start the upload.

​The status for the file will be automatically be set to 'Awaiting approval'.

 documentation-britawards-approvals-uploadvideoform.png

The Approvals Room process

documentation-britawards-approvals-individualperformancestatus.png

 

Once a file has been uploaded for approval, its status will automatically change to 'Awaiting approval'. The file can now be played by clicking on the ▶️button (which is gray, not blue, sorry!).

If the artist's management team approves the video, click on 'Awaiting approval' and change the status to 'Approved'.

If the artist's management team requests tweaks before they will approve the video, click on 'Awaiting approval' and change the status to 'Audio requires tweaks' or 'Video requires tweaks' as appropriate, then click in the 'Notes' field and write a quick description of what needs to be tweaked.
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When tweaks have been completed, a new version of the file will be uploaded with the status 'Awaiting approval', and the process above repeats.

 documentation-britawards-approvals-dropdown.png

Emailing unique links

Once a video has been uploaded, a time limited link to the file is generated. This can be found by clicking the 'Open >' option that appears when you hover over a file.

Simply right-click on the long download link shown in the panel that appears to the right and select 'Copy'. You can then paste the link into emails/messages to anyone who needs access to the file.

To generate a new link (only​ after the existing link has expired), tick the box below the link.

documentation-britawards-approvals-uniquelinks.png